11 Jan 4 Steps to choose and Set up the Right Database for Your Enterprise Applications
It is not just enough to consider any random database for your enterprise application. Even though many new businesses tend to do so by considering their meager database needs, it will put you in chaos as the business grows. There are various types of databases, each of which is meant to serve a unique set of requirements. You need to give it very careful consideration as to which database is ideal for your needs and how to set it up to run smoothly. In this article, with the newbie database installers in mind, we discuss the steps to know to implement the apt database for your enterprise applications securely.
Choosing and setting up your enterprise database
Step #1: Assess your needs
Regardless of the industry you represent and the type of database you may consider, the first step in planning enterprise databases is defining your unique needs. This step may involve a thorough brainstorming with the stakeholders to choose a mission-critical piece of application. You may take your time to write down and assess your needs overtime to decide on database choice.
For this, you may first take a look at the existing system you use. Does it meet all your current and expected needs? What all functionalities it meets, and what are all missed? You may have a thorough analysis of the same with your DBA and system vendor to see if there is a scope of improving the same or expanding it to meet your increased set of needs. In any case, upgrading the existing system surely has many advantages in terms of money, time, installation, and the overhead of learning and training on the new application.
To assess the baseline needs, make sure you talk to everyone in the organization who may use it to build a baseline database requirement set. By doing this, you will assess your current system and the new in light of the actual needs people have. By understanding the users’ needs from scratch, you can go a long way in identifying, implanting, and getting all adapted to the new process quickly.
Step #2: Creation of a shortlist
If you are looking for a fresh DBMS, then the ideal first step is to create a shortlist by going through all possible options. Bring it down to a manageable list. For a minor purchase, this may be simply talking to a few and make the basic package choice, which could be explored further, but if it is a significant investment, take your time to do a thorough assessment before shortlisting. Once done thoroughly, you may end up with a list of three to five most feasible options.
If you are planning to do such research, you can use websites like TechSoup or Idealware, etc. If you want to get some expert opinion on the same, you may also get support from knowledgeable DBAs. You may also talk to others with the same requirement as to which databases they are using. Checking it out with significant others of your sort will be very effective in seeing the benefits and drawbacks as they experience to relate it with your organization’s specific needs.
If you plan to purchase a large or complicated system, then providers like RemoteDBA.com can offer you better services in this regard. They may have experts to conduct a detailed audit on your current system capabilities, existing and expected needs of your organizations, and then match these with different application capabilities to identify the best match.
Once you make a shortlist, most of these vendors may happily offer you a demo or trial version to experience it yourself. This will help you identify how good they are in action at your custody. When it comes to choosing a database, your relationship with the DB vendor is something you may have to maintain for a longer period, so along with identifying the DB’s worthiness, take time to understand the service capabilities of the vendor too to make a choice. Initial and over-time cost is also a critical factor to check out.
Step #3: Implementing the software
Once you have made a choice after trying out a few, you need to implement it successfully at your premises. Based on the type of system you consider, you have to think of migrating the existing data or to move on to your new one from the old. This is a much easier said step than done. No matter how worthy your new systems are, it is fully useless if you do not know how to use it well. You need to have a solid plan to train and support your staff to use the same at optimum.
This step is very important to maximize the new user adoption of your system. If you are trying to implement a system that will meet the users’ needs across the board, you have to get the users in the organization to be satisfied with what they are into and should have a clear insight as to what to do and what not.
Step #4: Maintaining the DB
No system can maintain by itself, particularly database systems. So, you need to upkeep your DB by establishing policies to ensure data security and the cleanliness of data. Along with making it easy to access the information, you should also make your data actionable to get data-driven insights. So, the best approach is to keep the data useable from the very beginning. So, have a proper maintenance plan in place regarding how to enter records, how to update it, how to monitor the data quality, etc.
Help all your staff know how to use the DB, what to enter, when, and maintain well-defined steps to ensure the data is not contaminated. By following the above four steps, you have crossed the primary stage of establishing an enterprise database, which you need to further work on to reap the same over time’s advanced benefits.
Managing Editor of the English Section, Gonit Sora and Research Associate, Cardiff University, UK.